Pathways Corner - D25 Legacy Website [Retired]

Common, relevant questions asked by members of their Pathways Guides! (Updated from the top)

Following information posted 4/18/2018

Evaluations

Q- For written speech evaluations, who should print the speech evaluation form?
A – The speaker should print the respective speech evaluation form, bring it to the club meeting and give to their evaluator to complete. Once your evaluator has delivered his/her verbal evaluation, he/she should return his/her written speech evaluation to you. You then have the option to upload your evaluation onto Base Camp under your E-portfolio. As an extra measure to ensure there is a physical copy of the speech evaluation, the base camp managers can have extra copies available for those who forget to print and bring the speech evaluation form to the meeting. There are general Pathways Speech Evaluation Forms available in Tutorials and Resources on Base Camp.

#900: Speech evaluations, evaluator, speech evaluation access

Q- If an online Pathways member forgets to provide their speech evaluator with the documents for evaluating a speech, can the evaluator access it online at the meeting?
A- All members who have selected a path have access to Pathways evaluation resources on Base Camp. If the club has internet access, all speech evaluations can be downloaded directly from Base Camp during the club meeting. Alternatively, the evaluator can download the evaluation resource ahead of the club meeting, in case the speaker does not bring it with them. All members have access to all Pathways evaluation resources on Base Camp.

#1146: Evaluations on Base Camp, evaluating Pathways projects

Q- How do evaluators get the evaluation forms from Pathways prior to hearing the speech?

I have been asked how a person assigned as evaluator for a speaker can access the Evaluation forms for that speaker’s project, prior to the meeting. Does the speaker need to give his evaluator access? And if so, how?
A- All members who have selected a path and have access to Base Camp can access the speech evaluation resources for any Pathways Project from the Tutorials and Resources or Speech Evaluations pages on Base Camp. Once the speaker has let the evaluator know what project they are completing, the evaluator can download and save or print the evaluation resource directly from Base Camp ahead of the meeting. Alternatively, the speaker can download the resource and email it to the evaluator or print it themselves ahead of the meeting.

Q- In addition to printing an evaluation form, what are the options for completing an evaluation electronically?

All evaluation resources are available on Base Camp as fillable PDFs. If evaluators have access to Wi-Fi or a data connection, they can download an evaluation any time—even during a club meeting—and do not need to wait for the speaker to email it to them. These PDFs can be completed electronically on a computer or tablet during a meeting or afterward. After completing an evaluation form electronically, the evaluator will need to save the form to their device and send it to the speaker via email or other electronic format. The speaker can then upload completed evaluation forms onto Base Camp under your E-portfolio. Each member has a Documents page on Base Camp/E-portfolio where they can upload and save completed evaluation forms.

#1007: Evaluations, saving evaluations, completing digital evaluations

Q- When an evaluator completes an evaluation form at the meeting, how and where should the evaluator upload his/her evaluation in the speaker’s Base Camp HP? Should the speaker save it in the document in the E-portfolio?
A- Members are responsible for uploading evaluations to their profile. The documents folders on the E-Portfolio page of Base Camp are private to each individual member; only the member can upload documents to these folders. The purpose of this is to maintain privacy, as members may not want everyone in their club to view their completed evaluations.

We encourage evaluators to send completed evaluation resources via email. The speaker can then upload the evaluation to Base Camp if they wish. Please note that uploading evaluations to Base Camp is optional. While it is a great way to reference evaluations in the future, it is not required.

Uploading your Evaluation Form is optional. If you choose to upload your evaluation(s) here is how…

Steps to upload your Evaluation

Save Evaluation to file (scan or picture)

**Recommendation for Evaluation File Names

Ex. Dynamic Leadership Ice Breaker 03-05-18 MG or DL Ice Breaker Evaluation 03-05-18 MGallis)

Go to Base Camp
Select My Feedback
Select E-Portfolio (under maroon bar close to the top of screen)
Select Documents
Select Level 1 Folder
Select to Add File
Select your Evaluation file (from step 1)
Select Add (to save)

Now you should see one document in your Level 1 Folder.

#820: Can an evaluator upload an evaluation for another club member?

Q- I think it’s important for members to have a process to upload their documents into Base Camp. Whether the member can permit access to a VPE or someone else, it will help those that would like to view the evaluations online. It’s also critical to allow other members to be able to upload an evaluation electronically for a speaker.
A- Please keep in mind that uploading evaluation resources to Base Camp is not required. Because completed evaluation resource are personal to the member and they may not want them stored on Base Camp, the member is the only one who has access to upload these resources. Members are encouraged to share completed evaluation resources with one another via email. These can also be shared via the Base Camp Feedback page. However, members will need to take caution to ensure that they do not make the form visible to everyone in the club when using this method. Documents shared on the Feedback page can be shared privately, but members need to ensure they are using the correct settings. Please review the Feedback tutorials and World Headquarters Webinars for more information.

Question 2 – How does a speaker request permission to speak outside his club?

External Training: Overview

External Training is a process on Base Camp for requesting and approving speeches outside the club
The system is designed to offer a convenient method of communication between club officers and members about speeches done outside the club, including those completed in other clubs
Use of the system is not required, but at the discretion of each individual club
Because the Pathways learning experience is an individual learning program completed primarily online, members will not have a manual to carry with them to a different meeting and a system was developed to easily keep track of these speeches. That system is External Training on Base Camp

#154: Speech at a different club, external training, requests in Base Camp

Q- How does a member request from the Home Club Base Camp Manager that the member would like to complete a speech at another club? Does the member use the general Feedback feature within the “My Feedback” control on Base Camp?
A- When a member wants to complete a speech or assignment outside of their home club, they request approval from the VPE by using the external training feature. To access this feature, select the arrow next to Options in the upper right corner of your transcript. You will then select Add External Training. View the External Training World Headquarters Webinar recording for a demonstration of the external training feature. For more information, you may also view the Completing a Speech outside Your Club tutorial on the Tutorials and Resources page of Base Camp.

#149: Pending requests, external training, Level Completion

Q- How did you know if a request is for Level Completion or External Training, just by looking at the request on the Base Camp manager pending requests page?
A- External training requests on your Pending Requests page always have a green arrow to the left of the training title. When you hover over this icon, text will appear to indicate it is external training.

#842: What do members need to keep for their VPE to approve their level completion?

Q- There seems to be some confusion on what members need to keep from each project in order to ensure that the verification of a level completion is met by the base camp manager. I can’t find any particular resources detailing it.
A- Base Camp will automatically mark each project complete when a member has interacted with all the content in the project, including the “Assess Your Skills Before and After.” Members are not required to store any additional information related to their project on Base Camp.

When a vice president education verifies a level completion on Base Camp, it is their responsibility to ensure that the member met all requirements for the project. The information required for this verification is at the discretion of each club. On Base Camp, VPEs will be able to view that the project is marked complete (please note that they do not have access to view the Assess Your Skills Before and after). Some VPEs may also request the completed evaluation resource or record of the speech and outside project requirements, but members are not required to upload any if this information to Base Camp.

#689: DTM leadership requirements, credit, transition period, DTM credit in the transition period, DTM credit in traditional program, traditional DTM

Q- One of the frustrations I’m hearing from members regarding the transition period is that while they do have time to work through the club-based legacy program requirements for a DTM (speeches/modules, new member mentoring, club leadership), they haven’t yet had the time to pursue the outside club requirements (district leadership and club sponsorship/mentoring/coaching). One member planned to complete those requirements after retiring, which will be more than 2 years away. Can there be a longer accommodation for people like this, who will have completed all of the legacy educational content requirements and only need to serve as a district officer and a sponsor/mentor/coach to earn their DTM?
A- If there are awards members would like to achieve in the traditional program, they must complete all requirements prior to the end of the two-year transition period.

Following information posted 4/3/2018

#743: DTM leadership requirements, credit, transition period, DTM credit in the transition period, DTM credit in traditional program, traditional DTM

Q- In one of my clubs, a member has completed an HPL, but it has not yet been credited to him in the traditional program. He is now thinking about switching to Pathways to pursue a DTM. He has Club Officer roles and District Officer roles that have not been credited toward a traditional program DTM and that he would use for his Pathways DTM. He was hoping to have his HPL count also in Pathways.

I have read in the master Q&A that an HPL completed in the traditional program cannot be credited as a project in Pathways. Is that true even if the HPL was never credited in the first place?

A – Members who would like to get credit for any work already completed in the traditional program have two years after the rollout to apply for credit.

The HPL from the traditional program does not transfer to Pathways.

High Performance Leadership is the required Level 5 project on three of the 10 paths, and is an elective in the remaining seven paths. As with all projects in Pathways, including the Ice Breaker, members will need to complete the project as part of their path, regardless of whether they have completed it previously.

#743b: HPL credit; Does HPL credit transfer to Pathways

Q- If I completed the High Performance Leadership (HPL) project in the traditional program and haven’t applied it for credit it can I transfer this to get credit in Pathways?

A High Performance Leadership Program project completed in the traditional program cannot be used for credit in Pathways, whether or not it was applied to an education award. For more information about the Distinguished Toastmaster Award in the traditional program and Pathways, please see the Distinguished Toastmaster page.

#949: High Performance Leadership, traditional program, credit
Q- Can an HPL project be completed out of order and then applied retroactively once the member is at Level 5?
A- No. HPL may not be applied retroactively. This project is required at Level 5 in three paths, and is a Level 5 elective in the remaining seven paths. Members will have access to this project as soon as they have completed Level 4 in their path.

Please keep in mind that members are not required to complete the High Performance Leadership project in order to achieve DTM, unless this project is required in their selected path.

#6: High Performance Leadership
Q- How similar is the High Performance Leadership (HPL) project in Pathways to the HPL project in the current program? Could an HPL project completed in the current program be applied to Pathways? What are the differences between the Distinguished Toastmaster project and HPL projects?
A- The HPL project in Pathways is a revision of the HPL Project in the current program. It has been updated and streamlined for use in Pathways, and while the assignment is the same in Pathways, any HPL project completed in the current program will only apply in the current program and cannot be applied to Pathways.

The Distinguished Toastmaster project in Pathways is designed to review the content of all Level 5 projects and—much like HPL projects—support members in creating a large project of their own design. The primary difference between the Distinguished Toastmaster (DTM) project assignment and the HPL assignment is that the DTM project must benefit an organization. This can be the member’s employer, another nonprofit organization or any organization the member chooses.

#279: Projects “hidden” on Level 1
Q- Will other project from the same level be kept hidden until the first project is completed, i.e. Ice Breaker before Evaluation and Feedback projects?
A- Level 1 and Level 5 both have projects that must be completed at a specific time. In Level 1, the Ice Breaker must be completed first. In Level 5, Reflect on Your Path must be completed last. All other projects can be completed in any order, as soon as the level becomes available.

#286: Projects in Pathways, new projects after rollout
Q- In the same manner how do you count the 59 projects offered through Pathways? And in the pipelines, for example what are the projects that will be added after the rollout? Will they be more elective choices?
A- 59 projects and The Navigator currently make up the Pathways learning experience. The projects are spread out across the ten paths currently available and can be found as both required and elective, depending on the path.

#434: Uploading evaluations to Base Camp
Q- How does the evaluator enter the evaluation for a member? Dot they need to know the member’s # in there club to enter the evaluation?
A- Members are responsible for uploading evaluations to their profile. The documents folders on the E-Portfolio page of Base Camp are private to each individual member; only you can upload documents to these folders. The purpose of this is to maintain privacy, as members may not want everyone in their club to view their completed evaluations.

#788d: Am I required to upload my completed evaluation resource to Base Camp, what if I want to keep them private?
Q- Why should I upload my evaluations? To me they are a private document between me as the speaker and my evaluator. Why can’t the VPE simply sign off that I have done the speech?
A- Members are never required to upload their evaluation resources to Base Camp. Members who would like to store completed evaluations on Base Camp may add them to their Documents folders. These folders are private and only visible to the member. They cannot be viewed or accessed by other club members or the Base Camp manager.

Question #2: In the Pathways site under my designated path, there is a place to request feedback. I did this which initiated an email to the specified people. When one of them did go in and provide feedback, I was not sent any type of notification that I had feedback. Seems like we should get an email that says “you’ve got feedback”? I did check spam and trash folders.

#288: Speeches outside your Toastmasters club
Q- What are the requirements for doing speeches outside a Toastmasters club?
A- Many projects have speeches and/or assignments that can be completed outside the club. The guidelines for when that is appropriate can be set by each individual club.

#301: External training, VPE approval, speeches outside the home club
Q- Why does VPE have to approve speeches outside the club? With the current program members can deal directly with the VPE’s of the club they want to give a speech at.
A- The current policy, which can be found at www.toastmasters.org/FAQ, is as follows: “You are allowed to do up to two speeches per manual outside of the club environment for credit toward an educational award, as long as you receive prior approval from your vice president education.”

Because members are working online in Pathways, they do not have a manual to carry with them from club meeting to club meeting. To facilitate communication between members and their VPEs, the process of requesting external training is set up on Base Camp. It is important to keep your VPE informed of any speeches done outside your club because your VPE approves level completions and will need to know that you completed all requirements, including speeches, for each project in a level in order to submit the approval.

External training requests are designed for member and VPE convenience and to facilitate better coordination between members and their club. External training requests are not required and clubs are welcome to use any process that works for their members when managing speeches done outside the club or in any club a member may visit.

#1085: External training, Base Camp emails
Q- If an external request is made by a member, do the base camp managers get notified in the same way that they do when there’s a level completion request? Furthermore, is it possible for email notifications to be sent whenever a feedback is requested or given?
A- Yes. Base Camp managers will receive an email notification when a member submits an external request on Base Camp. This email will be sent to the email address on file for your club in club central. On Base Camp, these requests are referred to as External Training. An External Training request is essentially an external request to complete a speech or project outside of Toastmasters or in a club other than your home club. The term External Training is hard-coded into the Cornerstone on Demand learning management system and cannot be changed

There are no email notifications sent when feedback is requested or given. Members are encouraged to check their feedback wall on a regular basis to request feedback and reply to fellow club member’s requests.

Q- Is it possible to receive an email or else have another box on the home page to indicate that either you have received some feedback or someone has requested feedback from you. I don’t think members will look at the feedback box with any degree of regularity so won’t know that either feedback has been requested or received. If there was some sort of alert notification on logging in this would be really helpful.
A- Members are encouraged to check their feedback wall on a regular basis to request feedback and reply to fellow club member’s requests.

#919: Evaluation and Feedback project, Base Camp, member profile
Q- Is there any way in Base Camp to indicate that you have completed part of a project. The current issue is with the Evaluation and Feedback project in Level 1. It requires 2 speeches. The VPEs are looking for a chart or a way for the member to mark the completion of speech one in Base Camp.
A- After members begin a project on Base Camp, the status will show as In Progress until the project is marked complete. However, there is no way for Base Camp to know or indicate that a member has completed some of the requirements in a project. For example, Base Camp will not know when you have presented the first of the required speeches in Evaluation and Feedback.

Members who would like to track partial project completion on Base Camp could choose to do so using their Base Camp profile. The information on this page can be updated at any time.

#934: Evaluation and Feedback project, evaluator, evaluation
Q- In order to fulfill the requirements of the second project “Evaluation and Feedback” in Level One (of any of the ten Paths), must a member who is enrolled in Pathways evaluate only a Pathways project presented by another member? Or, can the requirement be fulfilled by evaluating a speech from the old style CC Manual or one of the Advanced Manuals?
A- Members working on Evaluation and Feedback may evaluate any member, regardless of whether the member is working in Pathways or the Traditional education program. The member serving as evaluator should use the guidelines outlined in the Evaluation and Feedback project, regardless of the speech they are evaluating.

Q- If a club member selects a path and finds it’s not right for him/her, how is the return/refund get processed (within 30 days)? A phone call to Toastmaster’s International?
A- Members who need return or exchange their path can do so within 30 days by calling Toastmasters International.

#1100: Evaluation and Feedback project
Q- I have received feedback from two members using the online Evaluation tools and resources. A) Kris wrote: Can you give clarity to the language for having the same evaluator evaluating both speeches in Level 1 project? I’m stuck on the word “MUST” but the next sentence seems to infer it is a preference. Language on Pathways materials checklist reads: “Schedule your second speech with the vice president education. Remember, the evaluator of your first speech MUST evaluate your second speech. If the same evaluator is unavailable, share his or her feedback with a second evaluator.” Can we schedule an alternate evaluator for my second speech (Evaluating and Feedback)?
A- Evaluation and Feedback speech evaluations are best done by the same evaluator. This is the reason for “must” in the directions. We recognize that there are times when that is not possible. If it isn’t possible for the original evaluator to evaluate the second speech, there is a recommendation for how that can be done. Every member completing the Evaluation and Feedback project needs to be aware that the project is most effective when the same evaluator evaluates both speeches for continuity and to confirm that the member applied the feedback they received for the first speech.

#43: Home club, visibility on Base Camp manager reports, submit awards
Q- Dual members: I signed up for two paths, but neither is visible in the management screen of my advanced club. Are we restricted to working on a given path only in one club? Clarifying, I see I now submit awards for members in Club Central, but in my advanced club, it shows no record of the two paths I signed up for. How can we make those visible? I did not select two paths to work on them exclusively in just one of my clubs.
A- You are not restricted to working on a given path in only one club. You may complete projects and present speeches from any path in your Education Transcript at any club. In order for the Base Camp manager of one of your clubs to see your progress (including which path(s) you are working in and how far you have progressed), that club must be set as your home club in Base Camp.

Your home club indicates who you can interact with on Base Camp, as well as which members and Base Camp managers can find you and view your progress. If you are an active member of more than one club, you can determine and change your home club from the Pathways Start page at any time. Each time you complete a level in Base Camp, a request is sent to the Base Camp manager of your home club. The Base Camp manager of that club can validate this request even if you did not complete all speeches in that level at your home club. Because education awards are submitted through club central, you can determine which club you would like to receive credit for each level you finish. You are responsible for communicating you

#17: Multiple Paths
Q- Can members work in two paths at the same time?
A- Once Pathways rolls out in a district, members there are free to work in as many paths as they choose, at whatever pace best suits them.#

Q- Can base camp support two paths concurrently?

Yes, members may work on multiple unique paths on Base Camp concurrently. However, members may not have more than one instance of the same path in their transcript simultaneously. For example, you may only have one instance of Motivational Strategies in your transcript at a time. This means that while you are working in your first instance of Motivational Strategies on Base Camp, you may not purchase a second instance. Once you have completed Motivational Strategies you may purchase and completed a second time, if desired.

#720: VPE approval of projects and levels in Pathways
Q- A VPE is worried how will she be able to approve levels achieved by members in paths if the VPE isn’t initialing the speeches and projects like in the back of the CC and CL manuals? How can she trust the member is completing them?
A- Base Camp will automatically mark each project complete once a member has interacted with all the content. When a VPE verifies the completion of a level, they are encouraged to look at the projects in that level and ensure that the member has met all requirements.

This verification process is at the discretion of each club. Some VPEs may be comfortable approving the level based on their own memory or records of the member presenting each speech at their club. Other VPEs may request additional verification. For example, if the speech was presented in a different Toastmasters club, the VPE may ask the member to submit an external training request on Base Camp or provide verification from the VPE of that club.

#149: Pending requests, external training, Level Completion
Q- How did you know if a request is for Level Completion or External Training, just by looking at the request on the Base Camp manager pending requests page?
A- External training requests on your Pending Requests page always have a green arrow to the left of the training title. When you hover over this icon, text will appear to indicate it is external training.

#772: How VPEs approve and track education for members in multiple clubs, reading the dashboards when members are in more than one club
Q- As a VPE of an advanced club that serves as a second club for all members, I have a question on my function as a BCM on he dashboard. It is highly unlikely that any of our members will have our club listed as their home club on Base Camp so to actually do the BCM job, would I need to regularly ask members to change their home club? How do you suggest I and all VPEs for advanced clubs handle this situation?
A- Please keep in mind that the role of Base Camp manager is to verify the education of members in their club on Base Camp. In order to do this, Base Camp managers do not need to ask members to change their home club.

It is at the member’s discretion to set their home club, and the Base Camp manager of that club is the one responsible for verifying the education. Members are welcome to set any club in which they are a member as their home club and may change this at any time.

The dashboards are designed to provide you with useful information about the progress of members for whom you are approving education. While these reports can also provide useful information on your club progress, Base Camp managers should keep in mind that at any given time, the dashboards may not display members who are in more than one club.

#115: Tracking meeting roles, VPE verification, VPE approval, my account, Base Camp profile
Q- When you select the “gear” icon to access “My Account,” you have the opportunity to fill in one date for each of the seven roles. Are these to be used specifically with a project? For example, in “Active Listening,” you are required to be the Topicsmaster for a meeting. Should you only indicate fulfillment of that role for an assigned project?
A- No. You are not required to track your roles on Base Camp. Base Camp will not associate a role with a specific project, even if that role is required in the project assignment.

When you record your meeting roles on Base Camp, they appear on your profile page for members of your home club to see. You are encouraged to update these dates each time you complete a role, but it is not a requirement. Tracking your meeting role dates will help your vice president education verify that you have fulfilled the meeting roles required to complete Level 3. The VPE must confirm—by their presence at the meeting or through confirmation of an officer who was present—that a member served in a role as part of a project assignment. The Table Topicsmaster role for “Active Listening” is an excellent example of this responsibility. The VPE is responsible for confirming the completion of all components of a project assignment in order for members to advance to the next level in their path.

Please note that the process used for verifying meeting roles is at the discretion of club leadership and club policy. Clubs can continue to use the same verification processes they use today.

The meeting role fields on My Account can be seen as an additional checkpoint and we do encourage members to record their most recent meeting roles on their Base Camp profile. For more information, please see the World Headquarters webinar on Tracking Meeting roles and review the Meeting Role Requirements FAQ available on the Tutorials and Resource page on Base Camp.

#446: Feedback and members of multiple clubs
Q- I’m having problems finding members of certain clubs. I am wondering, can I only find them in the club THEY last logged in – not in all their clubs simultaneous.
A- Yes. Each member has a single Base Camp profile. If they are an active member of more than one club, this profile will be visible to only one club at time—the club a member identifies as their home club from the Pathways Start page.

This means that in order to find a member on Base Camp, you both need to have the same club set as your home club.

As a reminder, your home club simply indicates who you can interact with on Base Camp. It does not impact which club receives credit for your accomplishments in Pathways. Once feedback is left or requested by a member, it will remain visible to the club of individual, regardless of the club a member shows as their home club.

#280: Does a VPE have to approve the completion of every project?
Q- What is the mechanism of completing a project after giving the speech? Will VPE record/register it? What if the VPE is slow in responding?
A- VPEs must approve level completions before a member can move to the next level in their path, but individual projects do not need VPE approval.

Level 1 and Level 5 both have projects that must be completed at a specific time. In Level 1, the Ice Breaker must be completed first. In Level 5, Reflect on Your Path must be completed last. All other projects can be completed in any order, as soon as the level becomes available.

After you visit each screen in the “Ice Breaker” project, Base Camp will mark the project complete. Your VPE is not required to approve the completion of the project. All projects are available in each level after Level 1 as soon as the level is open.

If the VPE is slow to respond, the president or secretary may approve level completions.

#1115: Members not showing in dashboard reports, dual members and dashboard reports
Q- BCMs need to be cognizant of why a member will not show in Member Progress reports. Two reasons were provided previously. 1. Refresh the report 2. Members of multiple clubs. It seems there is now a 3rd possible reason why a member will not show up in Member Progress reports. That is the Member has not selected a Path in Pathways. Prior to a recent update in March 2018, all members were represented in Pathways. After the March 2018 update, only members who have selected a Path are represented in Pathways. Is there a way to distinguish whether a Member is not showing up in a report because he/she is in “multiple clubs” or because he/she has not selected a Path?
A- Please keep in mind that even prior to the start page update, members who had not selected a path on Pathways did not show on the member progress dashboards. These reports show date only on members who have a path in their transcript.

The member progress dashboards do not indicate whether a member is in multiple clubs. If a VPE knows that one of the members in their club is member of other Toastmasters clubs, he or she would need to speak with the member directly to determine if they have not yet selected a path or have a different club set as their home club.

#65: How does a member exchange a path
Q- If a club member selects a path and finds it’s not right for him/her, how is the return/refund get processed (within 30 days)? A phone call to Toastmaster’s International?
A- Members who need return or exchange their path can do so within 30 days by calling Toastmasters International.

#816: How does a member exchange a path
Q- Following up to Question #65 in Master Q&A – Is there an email, rather than making a phone call, that members can contact to exchange one path to another path (in 30 days)?
A- Yes. Members who would like to exchange their path can email supplyorders@toastmasters.org.

Basecamp Recently Selected Paths Report
Q – The Recently Selected Paths report is helpful for identifying who selected a Path and when the Path was selected. However, the Recently Selected Paths Report shows only member path selections for the current month. When the next month becomes active, members who selected a path in the prior month(s) are no longer on the report. The date assigned and the path chosen are no longer available. Can a timeframe be entered to retrieve prior month(s) information? Is this information available in another dashboard report?

AND

Q- To add, since multi-club members can change their Home Club at any time, it is difficult to acknowledge when and which path they chose. Some multi-club members have chosen a Path under one Home Club, and then soon changed their Home Club. This made it challenging to award a Pathways Pin to the first 3 members who chose a path. Is there a report/dashboard that would provide a member’s path (name and date) regardless of the Home Club it was selected from?

A – As you mention, the Recently Selected Paths report shows only path selections in the current month. The date range/time frame on this field cannot be adjusted by Base Camp managers. To see paths that were selected in previous months, Base Camp managers can view the Individual Progress report. While this report does not display the assign date for each path, it will allow VPEs to see the selected path and progress of each member in their club.

The Member Progress reports will display data only on the members who currently have that club set as their home club. Because of this, there is no report that will provide a member’s path regardless of their home club. VPEs who would like to see data for members who are also members of other clubs can request that the member change their home club for a period of time. However, it is at each member’s discretion as to which club they would like set as their home club at any time. If a VPE cannot determine whether a member has selected a path, he may want to speak with the member directly.

Responsibility for tracking progress

1) Is each member responsible for tracking their meeting roles, speeches, etc. or is there a way that officers can go in and do that?

Meeting roles will not always correspond with projects within Pathways. I would suggest to obtain a Competent Leadership manual to track roles within the club. Roles required within a project will also be maintained within basecamp.

Tracking Project Progress/Completion, transcript,

2) When someone does a speech, are they to mark it as complete or is their evaluator to do that once they have provided feedback?

After members begin a project on Base Camp, the status will show as In Progress until the project is marked complete. However, there is no way for Base Camp to know or indicate that a member has completed some of the requirements in a project. For example, Base Camp will not know when you have presented the first of the required speeches in Evaluation and Feedback. Members who would like to track partial project completion on Base Camp could choose to do so using their Base Camp profile. The information on this page can be updated at any time. Your projects will be marked Complete when you complete the Level.

Your transcript will hold everything you have selected on Base Camp until you are ready to use it • You can control what is visible on your transcript by moving items you are finished with (such as evaluations you have downloaded in order to evaluate another member) to your Completed or Archived folder • All projects on your selected path(s) will remain on your transcript until the entire path is marked complete at which point you can access it from your completed folder • Nothing is ever completely deleted from your transcript. All items can be moved from the Completed or Archived folder back to your transcript at any time

Activation of Projects in Levels,

3) Are speeches/projects supposed to be activated in Base Camp before we give them or can it be done after?

As soon as you complete your “Ice Breaker” project, both remaining Level 1 projects will be unlocked so you can look ahead. The “Ice Breaker” must be completed before other projects in Level 1 because it is the foundational project on every path. This means “Evaluation and Feedback” and “Researching and Presenting” remain locked until the “Ice Breaker” is completed. If you would like to learn more about the requirements in upcoming projects, you can access project descriptions and evaluation resources on the Tutorials and Resources page. In each level after Level 1, you may access and look ahead to all projects within the level. The one exception to this is at Level 5. In this level, you must complete your first required project and the elective of your choice before you can access the final project, “Reflect on Your Path.”

What do new members receive?

4) Do new members receive anything in the mail from Toastmasters, or has the New Members Kit been completely replaced by the email with login to Pathways? A VPE has expressed concern that some new members appreciate receiving some physical resources as a formal confirmation that the membership is active. If nothing tangible it is received it may be harder to sell the cost of membership to new members.

New members will continue to receive the Toastmasters Magazine. An email with information about Toastmasters and Pathways will allow members to receive confirmation of their membership and access their Toastmasters and Pathways information more quickly than waiting for physical information to be shipped in the mail. The information they will be able to access when they receive that email includes access to Base Camp, where they will be able to open up The Navigator. For those who are wanting something physical, they can print copies of The Navigator. To access a printable PDF, launch The Navigator from the Pathways Start page, or from your Education Transcript if you have already selected a path.

Following information posted 3/20/2018

#55: Beginning work on future projects, unlocking levels and projects
Q- Club member asked: I just started my Level 1 in Visionary Communication. I have my Ice Breaker speech scheduled in my club but have several weeks to wait. Can I work on Evaluation and Feedback and Researching and presenting in the meantime? With the CC and CL manuals, I could look ahead and begin preparing for my next speech/project. Can I do that within the same Path and Level in Pathways?
A- As soon as you complete your “Ice Breaker” project, both remaining Level 1 projects will be unlocked so you can look ahead.

The “Ice Breaker” must be completed before other projects in Level 1 because it is the foundational project on every path. This means “Evaluation and Feedback” and “Researching and Presenting” remain locked until the “Ice Breaker” is completed. If you would like to learn more about the requirements in upcoming projects, you can access project descriptions and evaluation resources on the Tutorials and Resources page.

In each level after Level 1, you may access and look ahead to all projects within the level. The one exception to this is at Level 5. In this level, you must complete your first required project and the elective of your choice before you can access the final project, “Reflect on Your Path.”

#69: Visibility of members on dashboards
Q- I am president of my club and know some members have selected their paths. However, when I log in as a Base Camp manager and access the Member Progress page, I cannot see that a member has selected a path or made progress. Why does this happen?
A- There are a few reasons why you may not see all data expected in a report available on the Base Camp manager Member Progress page. a. Refresh the report: To ensure a report on the Member Progress page shows the most recent data, refresh the report each time you access it. To do this, select Options in the upper right corner of the report, and then select Refresh from the drop-down menu that appears. Once you refresh, check that the current date and time display in the lower left corner of the report. If so, the report is showing most recent member data.

Members of multiple clubs: As Base Camp manager, you can only track progress, view transcripts, and verify education for members who have selected your club as their home club. If after refreshing you still do not see data for some members, this may be because those members may be members of multiple clubs and have not set your club as their home club.

As soon as a member selects your club as their home club, their information will show in reports on the Member Progress page.

If you still do not see member data after refreshing the report and confirming the home clubs of your members, please contact us with detailed information so we can assist you.

#768: Submitting education awards on Club Central after verifying on Base Camp
Q- Submitting educational awards – when Pathways rolls out, the VPE will need to approve the educational achievement for the member and then submit it to club central. Question: will this be only for the transition period? After the transition period, will there only be a one step process for submitting educational awards?
A- No. The process will remain the same after the transition period. After the transition period is complete, VPEs will continue to approve education on Base Camp and submit award requests on Club Central.

#769: Submitting education awards on Club Central, do we need to input speech titles for Pathways?
Q- Will the BCM need to input members’ speech titles and dates in Club Central when applying for level completion as we do now in the current education program for new designations?
A- No. You will be asked to select the award the member is eligible for but will not be required to input any additional information.

#930: Printed materials, change path type
Q- A member elects a paper version of their path. Working through the path they come to realize that their next path choice is NOT available in print. Can they ‘switch’ to online for their second path?
A- Yes. Each time a member selects a path, they will decide if they want to complete the path in printed materials or on Base Camp. Members can work in both mediums at the same time and can complete their first path in print and their second path on Base Camp or vice versa. Completing a path in one medium does not prevent you from completing paths in another medium.

Fees and Dues:
Overview:Each member is eligible for one free path in Pathways

Members of multiple clubs at the time of the rollout in their region are eligible for a maximum of 2 free paths, regardless of the number of clubs to which they belong
Members who prefer printed materials (see definition above) pay an addition $25.00 USD for those materials
For your second free path, you will need to contact supplyorders@toastmasters.org.

TI FAQ 20. What are the costs associated with Pathways?
Your regular membership dues cover the cost of your first path, however, if you choose the printed materials option for your path, there is a $25 printing fee. The cost for an additional path is $20, and if you elect to work in printed materials, the $25 printing fee also applies.

If you are working in one path and decide to switch to another path, you do not need to pay an additional $20 as long as you make the exchange within 30 days of the original purchase. The $25 fee you pay for a path with printed materials is not refundable. Remember: you can always print out copies of the Pathways materials on your own, at no charge. If you are enrolled in Pathways online, you can print out any of the materials on Base Camp.

Q: Do I still have to pay a new member fee now that there are no Competent Communication (CC) or Competent Leadership (CL) manuals in Pathways?
A: Yes. Although new members will not receive a physical kit when they begin in Pathways, the new member fee covers membership processing costs, your first path, and access to Base Camp and its resources.

Q: If I choose an online path, which means my learning materials are all digital, why do I still need to pay for Pathways if I’m not receiving manuals and other printed materials?
A: While it’s true that members who choose a path on Base Camp will not receive physical manuals or materials, Pathways gives you access to a richer learning experience, featuring 10 paths to choose from, over 300 real-world skills to learn and in-depth training resources to help you every step of the way. In addition, there are still costs associated with maintaining the Pathways learning experience, including software licensing, support and ongoing educational development.

Q: I pay dues twice a year. Why don’t I receive a new path every time I pay dues?
A: Dues cover your ongoing membership as well as services provided to you, your club and your district. In Pathways, each new member receives one free path, just like you received a Competent Communication (CC) and Competent Leadership (CL) manual without any additional costs when you joined the traditional education program. Additional paths must be purchased individually in Pathways, similar to the traditional education program, which requires you to pay for additional manuals beyond the CC and the CL.

Q: When I purchase an additional print path, do I need to pay the materials fee again? And do I also have to pay a shipping fee for each path?
A: Each time you purchase a print path, you pay a materials fee. This fee covers the cost of your materials and shipping. Shipping cost is included in the materials fee.

#1027: NEW! Base Camp manager dashboards, DCP, distinguished club
Q- I understand approving a completion level is unique from awarding a completion level. The dashboard reports will report which members have completed a level because these were approved by that club. The award of level completion is entered in Club Central. This tells me the dashboard reports will show progress toward DCP goals, but ultimately Club Central is the final say for DCP points. Does Base Camp offer a report that shows level completions awarded?

A. The Base Camp Manager Member Progress dashboard will give Base Camp managers information about the levels that each member of their home club is working on at the time. Level completion awards can be found on Club Central. Information on Base Camp does not confirm any DCP credit that can only be done on Club Central. For members or multiple clubs, it is the member’s responsibility to communicate with their club VPE which club is to receive credit for DCP points on each level completion.

Base Camp Manager for multiple clubs
Q- I support a club where a member is VPE for multiple clubs. It was noticed that each BCM profile and education transcript (resources and tutorials) were kept separate from each other. And, separate from her member profile. Since technically, it is the same person, why can’t all information on her profile and launched training material be consolidated in her personal profile? Or, can all her information BCM (profile and launched training material) be replicated, so that no matter which club she has as home club, she will see the activity she has completed.”
A-The Base Camp manager role is shared between three club officers. When you are logged in as a Base Camp manager, Base Camp recognizes that the manager is logged in; it does not recognize which of the three club officers are accessing the system. For this reason, your personal education will not show when logged in as a Base Camp manager. The Base Camp manager transcript will retain a record of the resources launched by any Base Camp managers accessing Base Camp.

Additionally, those who are a Base Camp manager of more than one club, should keep in mind that each login is associated with a specific club. They are logged in under a different Base Camp manager profile for each club in which they serve in this role.

#1028: NEW! Club Email, Base Camp communication
Q- The clubs I am supporting would prefer Base Camp emails go directly to the VPE, Pres, and Sec (BCMs) email rather than the Club email. Is there an option to handle Base Camp emails this way? If it is currently a system constraint, are there plans to add this flexibility?
A: Base Camp manager is a single title in Base Camp, designed to be managed by a single individual. To facilitate member progress through Pathways and support club officers, the title is assigned to three people in each club, the president, vice president education and club secretary. Because it is intended for an individual, only one email address can be assigned.

Following information posted 3/6/2017

Q&A #34 Assessment required for first path?
Q- Do we have to go through the assessment to choose a path?
A- Yes. Before starting the Pathways learning experience, members will take the Pathways Assessment to find the path that is right for them. The assessment helps members identify the path that best meets their needs, interests and goals. For this reason, Pathways was structured so that all members take the assessment before selecting their first path. Members may select any subsequent path without retaking the assessment.

Q&A #421: Bypassing Pathways assessment, self-selecting a path
Q- If a member already knows which path they want, is there a way they can make the selection without having to go through all the questions of the assessment?
A- The assessment is designed to direct members to a path they may not have considered that will support their goals. Every member is required to take the Pathways Assessment before selecting their first path.

Once members have taken the assessment, they may choose one of the paths recommended to them or select from the entire list of available paths.

#427: Repeating Pathways assessment, multiple-club members
Q- Do you have to take the assessment for each club if you belong to more than one?
A- Each member is only required to take the Pathways Assessment the first time they select a path, however, members are welcome to take it as many times as they wish. Path selection is individual to each member and not associated to their club or clubs.

#223: Pathways recognition, name badges, credentials, achievement
Q- For pathway title recognition, the latest achievement of level will be reflected next to their name for example James, EC3; Can you explain the title for completion of level 5 and what would the title of a person that has complete all 10 paths and yet to achieve DTM be?
A- The recognition that appears with a member’s name is the most recent path and level they completed. When a member completes all 10 paths but has not yet achieved DTM, the recognition with their name is Level 5 of the path they most recently finished. For example, if Suzanne completed all 10 paths and the most recent path was Presentation Mastery, her credential will read: Suzanne Mallory, PM5.

When a member completes a path, they also earn the Proficient designation. For example, when Yolanda completes the Effective Coaching path, she is considered Proficient in Effective Coaching. A member who has completed all 10 paths would have this designation in each path.

#132: Completing a project
Q- An experienced TM explored Ice Breaker, and was able to move all the way to Completed on the Ice Breaker project without any kind of prompt or requirement to upload an evaluation. Is this correct?
A- Yes, this is correct. Members are not required to upload their evaluations to Base Camp. When a member reaches the Your Evaluation screen in a project, they are instructed to log back in to Base Camp after their speech to complete the second portion of their self-assessment. Members should not complete the project until they finish all components of the assignment, including the speech.

#235: VPE approvals and evaluations
Q- How does the approval system works in Pathways? Does basecamp compute the results or entries of the evaluation given then verified by the VPE before going from Level 1 to Level 2 and so on?
A- Base Camp does not compute evaluation scores or entries; members are not required to upload their evaluations to Base Camp.

Base Camp automatically marks each project complete. Before a member can begin the next level of a path, they submit a level completion request to the VPE. Before the VPE verifies the request, they should confirm that the member has fulfilled all requirements for that level.

#204: Can an evaluator upload an evaluation for another club member?
Q- Can a member do an evaluation for another Club member and then upload it for that member themselves or do they need to email the evaluation to the speaker? Is the speaker the only person who can upload the evaluation?
A- Only the member to which they belong can upload documents to these folders.

#820: Can an evaluator upload an evaluation for another club member?
Q- I think it’s important for members to have a process to upload their documents into Base Camp. Whether the member can permit access to a VPE or someone else, it will help those that would like to view the evaluations online. It’s also critical to allow other members to be able to upload an evaluation electronically for a speaker.
A- Please keep in mind that uploading evaluation resources to Base Camp is not required.

Because completed evaluation resource are personal to the member and they may not want them stored on Base Camp, the member is the only one who has access to upload these resources.

Members are encouraged to share completed evaluation resources with one another via email. These can also be shared via the Base Camp Feedback page. However, members will need to take caution to ensure that they do not make the form visible to everyone in the club when using this method. Documents shared on the Feedback page can be shared privately, but members need to ensure they are using the correct settings. Please review the Feedback tutorials and World Headquarters Webinars for more information.

How do I upload an evaluation?
As to uploading an evaluation or otherwise giving feedback.
Go to Pathways home.
Select club
Log in as member
Up in the search box at top right search for club member name
On the member’s page, click feedback
You can then attach a file, award a badge, or just write a comment.
Be sure to click “Post,” which saves it.