Instructions for Assigning International Proxy

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July 6, 2016

Dear Toastmasters Club President and Club Secretary,

Your club has an important vote to cast during the Annual Business Meeting at the Toastmasters International Convention. Clubs will vote to elect the international officers and directors to the 2016-2017 Board of Directors as well as vote on Proposals A and B: Amendments to the Bylaws of Toastmasters International. Please plan to attend on Saturday, August 20, at 12:30 p.m. in the Marquis Ballroom at the Marriott Marquis Washington, DC.

As provided in the Bylaws of Toastmasters International, Article X, Section 1, a Toastmasters club in good standing is entitled to two votes at the Annual Business Meeting. To make your club’s vote count, assign your proxy and cast your votes in one of three ways:

1.      Send a delegate from the club who is attending the Annual Business Meeting to carry your club votes.
2.      Designate the 2016-2017 district director to act as your club proxy. If (and only if) the district director is not in attendance, the next senior district officer attending the Annual Business Meeting will act as your club proxy.
3.      Designate an active member from another club to act as your club proxy.
NOTE: The club liaison must assign the club votes. If the votes are not assigned, they cannot be cast.Votes must be assigned even if you are assigning the votes to yourself.

To assign the club votes, go to, log in, choose the club(s) you are assigning proxies for and click on Assign/Delegate International Election Club Proxy.

Once your club proxy is assigned, please advise the proxyholder to do the following:

1.      Visit Credentials to obtain an electronic voting keypad prior to the Annual Business Meeting.Keypads will not be distributed after the close of Credentials on Friday, August 19, at 2 p.m. Your convention registration badge is required to receive a voting keypad.
Credentials will be open:
          Wednesday 8–10 a.m. and 2:30–4:30 p.m.
          Thursday 3:45–5:45 p.m.
          Friday 10 a.m.–2 p.m.

If you are not registered for the convention but wish to attend the Annual Business Meeting to cast your votes, you will need to visit the registration desk prior to visiting Credentials to obtain your credentials badge. Please note, you still need to visit Credentials to obtain a keypad. You cannot vote during the Annual Business Meeting without a keypad.

2.      Attend the Annual Business Meeting to cast your votes. You must be present during the meeting to cast your votes using the voting keypad. Voting keypads must be collected after the meeting.
If the officers in your club have changed, please notify World Headquarters immediately by going to the club business section of Club Central on the Toastmasters International website. You can also email the changes or call Club and Member Support at +1 949-858-8255.

For questions or additional information, please email or you may visit Proxy Frequently Asked Questions.


Toastmasters International